If you didn’t get hired as BAM’s celebrity concierge, there’s a new listing for a BAMcinématek assistant that sounds as groovy as any entry-level position involving meeting minutes, budget tracking and conference-room management can be. Because 1) your job involves movies at BAM, and 2) “liaising with talent.” We like liaising with talent! The very reasonable requirements include “a basic knowledge of and interest in repertory film.” Here are more details ripped straight from the job listing, awesome journalism-style:
“Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks Full-Time BAMcinématek Assistant to provide administrative support to BAMcinématek Manager including handling/overseeing small film events (such as filmmaker Q&As) and liaising with talent, as well as provide support for bigger events such as BAM’s annual film festival and other large events. The BAMcinématek Assistant will also handle daily processing of purchase orders and track expenses to ensure compliance with BAMcinématek’s annual budget and other administrative tasks, as needed.
Job Responsibilities
Assistant will provide support for operations and special events, as it relates to BAMcinématek.
Set up and manage small events and Q&As in the cinema and support BAMcinématek staff onsite during event
Provide support onsite during large-scale events and during BAM’s film festival
Manage guest lists and invitations
Coordinate transportation for guests (airfare, cars and hotel accommodations)
Handle department and guest ticket requests
Organize and make arrangements for talent holding room
Enter and update BAMcinématek schedule in Arts Vision (BAM’s event management data base)
Maintain BAMcinématek event schedule and ensure that all events are staffed
Book conference rooms for department meetings
Take meeting minutes and distribute to department staff
Liaise with talent and talent representation and respond to inquiries and requests as directed by manager.
Process purchase orders and correspondence as needed.
Track department expenses to ensure to BAMcinématek is in compliance with approved budget allocation
With the BAMcinématek manager, establish individual project budgets, submit project code requests and manage budget close-out process.
Assist with other administrative tasks and support BAMcinématek manager as neededPosition Requirements
Bachelor’s Degree
1-2 years administrative experience and a basic knowledge of and interest in repertory film
Must be able to work some evenings and weekends
Detail-oriented, resourceful, and able to work in a timeline-driven, high-pressure environment
Able to communicate well with others and ensure a smooth flow of information
Computer literacy (Microsoft Office, PC based) a must.”
Apply at BAM’s career page, where you’ll also find open positions for a membership representative and a digital marketing manager.
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